Adding check boxes to word documents is a simple way to keep your information organized and easy to access. You can add check boxes to any document, including documents that are created in Microsoft Word, Excel, and PowerPoint. To add check boxes to a document, follow these steps:

  1. Open the document you want to add check boxes to.
  2. On the left side of the document, click on the Add New Item button.
  3. In the Add New Item dialog box, enter a name for your new check box group and click on OK.
  4. On the right side of the Add New Item dialog box, click on OK again to close it.
  5. To add check boxes to a specific section of your document, follow these steps: 1) Open the section you want to add check boxes to and then click on its title in the left hand column of the main window of Microsoft Word or Excel; or 2) Click on one of the tabs at the top of Microsoft Word or Excel’s main window and then select Check Boxes from that tab; or 3) Right-click on any part of your document and select Add Check Box from that context menu; or 4) Click on OK in both dialogs when they open so that you’re prompted for a name for your new check box group and then click on OK again when you’re done adding them all together.

When you create surveys or forms with Microsoft Word, check boxes make the options easier to read and answer. We’re covering two good options for doing just that. The first is ideal for documents that you want people to fill out digitally within the Word document itself. The second option is easier if you’re planning to print documents like to-do lists.

Option 1: Use Word’s Developer Tools to Add the Check Box Option for Forms

In order to create fillable forms that include checkboxes, you first need to enable the “Developer” tab on the Ribbon. With a Word document open, click the “File” drop-down menu and then choose the “Options” command. In the “Word Options” window, switch to the “Customize Ribbon” tab. On the right-hand “Customize the Ribbon” list, select “Main Tabs” on the dropdown menu.

On the list of available main tabs, select the “Developer” check box, and then click the “OK” button

Notice that the “Developer” tab is added to your Ribbon. Just position your cursor in the document where you want a check box, switch to the “Developer” tab, and then click the “Check Box Content Control” button.

You should see a check box appear wherever you placed your cursor. Here, we’ve gone ahead and placed a check box next to each answer and, as you can see, those check boxes are interactive. Click a box to mark it with an “X” (as we’ve done for answers 2, 3, and 4) or select the whole form box (as we’ve done for answer 4) to move the check box around, format it, and so on.

RELATED: How to Create a Fillable Form With Microsoft Word

Option 2: Change Bullets to Check Boxes for Printed Documents

If you’re creating a document to print out—like a to-do list or printed survey—and just want check boxes on it, you don’t have to mess around with adding Ribbon tabs and using forms. Instead, you can create a simple bullet list and then change the bullets from the default symbol to check boxes.

In your Word document, on the “Home” tab, click the small arrow to the right of the “Bullet List” button. On the dropdown menu, select the “Define new bullet” command.

In the “Define New Bullet” window, click the “Symbol” button.

In the “Symbol” window, click the “Font” dropdown and choose the “Wingdings 2” option.

You can scroll through the symbols to find the empty square symbol that looks like a check box, or you just type the number “163” into the “Character Code” box to automatically select it. Of course, if you see a symbol you like better—like the open circle (symbol 153)—feel free to choose that instead.

When you’ve selected your symbol, click the “OK” button to close the “Symbol” window, and then click the “OK” button to close the “Define New Bullet” window, too.

Back in your Word document, you can now type your bullet list. The check boxes appear instead of the regular bullet symbol.

And the next time you need the check box symbol, you don’t have to navigate through that whole set of windows. Just click that small arrow to the right of the “Bullet List” button again, and you’ll see the checkbox listed under the “Recently Used Bullets” section.

Again, this method is really only useful for documents you want to print out. The check box symbols are not interactive, so you can’t check them off inside a Word document.